Office Administrator
Full-Time | Office-Based | Waterford
Hartley People Recruitment is hiring on behalf of a long-established and highly respected business operating within the commercial lighting sector. Serving customers across a wide range of industries, this organisation has built a strong reputation for delivering quality products, excellent service, and long-standing customer relationships.
Due to continued growth, our client is now seeking a proactive and organised Office Administrator to join their close-knit team in Waterford. This is an excellent opportunity for an experienced administrator who enjoys working in a structured environment and supporting a busy sales and purchasing function.
The Role
This is a varied office-based position supporting the day-to-day operations of the business. Working closely with the internal sales team and suppliers, you will play a vital role in ensuring the smooth running of sales administration, purchasing, logistics, and aftersales activities.
The successful candidate will be highly organised, detail-oriented, and comfortable managing administrative activities within a small team environment. The ideal candidate will be proactive, and capable of working independently while also supporting a team environment.
Key Responsibilities
- Prepare and process sales orders accurately and efficiently.
- Generate purchase orders and coordinate purchasing activities with suppliers.
- Liaise with suppliers, stores, and couriers to ensure products are delivered on time and to customer expectations.
- Monitor order progress, supplier lead times, and shipment tracking.
- Cross-check supplier order confirmations against internal documentation and customer requirements.
- Handle returns, breakages, lost shipments, and delivery-related issues.
- Provide proactive updates to customers and sales representatives regarding order status.
- Respond to customer and supplier queries, escalating issues where appropriate.
- Assist with the preparation of quotations and support external sales representatives with project administration.
- Prepare files, reports, and supporting documentation as required.
- Maintain accurate records and update company systems.
- Provide general administrative support across purchasing, aftersales, and sales support functions.
- Contribute to the efficient day-to-day operation of a busy office environment.
Requirements
- Previous experience in an Office Administrator, Sales Administrator, Sales Support, Purchasing Administrator, Coordinator, or similar role.
- Strong organisational and time management skills.
- Excellent attention to detail and accuracy.
- Strong communication and interpersonal skills.
- Proficiency in Microsoft Office, including Outlook, Word, and Excel.
- Ability to manage multiple tasks and prioritise workload effectively.
- Comfortable working independently within a small team environment.
- Professional, reliable, and proactive approach to work.
- Experience working within a B2B environment would be advantageous.
- Experience liaising with suppliers, managing orders, or coordinating logistics would be beneficial.
What’s on Offer
- Competitive salary package.
- Competitive pension scheme.
- Permanent full-time position.
- Opportunity to join a long-established and reputable business.
- Supportive and collaborative small-team environment.
How to Apply
If you are interested and meet the above criteria, please apply with your CV to Hannah at Hannah.sullivan@hartleypeople.com.
Hartley People Recruitment operate to the highest ethical standards. We value the trust you place in us and will not forward your CV to any client without your prior consent.
